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⛳ Golf Course Management System
Complete Feature Overview
Point of Sale (POS)
- ●Full POS register with product catalog, barcode scanning & cart management
- ●Cash drawer open/close with reconciliation reports
- ●Credit card and cash payment processing
- ●Square terminal integration for card payments
- ●Manual card entry option
- ●Tax calculation with multiple tax rates support
- ●Automatic member pricing (discounts for members)
- ●Twilight / time-based dynamic pricing
- ●Tip tracking
- ●Receipt generation
- ●Product markup calculator (cost → suggested price)
- ●Inventory tracking with reorder threshold alerts
Tee Time Management
- ●Configurable weekly tee time schedules (per day, custom intervals)
- ●Auto-generated daily tee time slots
- ●Real-time booking from POS or member portal
- ●Drag-and-drop customer booking from POS
- ●Move / cancel bookings between slots
- ●Block slots for maintenance or tournaments
- ●Member and guest booking support
- ●Confirmation codes
Membership Management
- ●Multiple membership types: Individual, Family, Senior, Junior, School/Student
- ●Residency-based pricing tiers
- ●One-time payment or monthly subscription billing
- ●QR code generation for each member (check-in ready)
- ●Family memberships with multiple members under one account
- ●Member verification workflow (unverified → verified → active)
- ●Membership card display with QR code
- ●Guest-to-member conversion
Subscription Billing
- ●Subscription plan builder with custom cadences (monthly, quarterly, annual)
- ●Square-integrated recurring billing
- ●Payment tracking and history
- ●Subscription status management (active, past due, cancelled)
Check-In System
- ●QR code scanning for fast member check-in
- ●Kiosk, staff counter, or mobile check-in options
- ●Guest check-in support
Member & Guest Portal
- ●Self-service member dashboard
- ●Book tee times online
- ●View upcoming bookings
- ●View membership card and QR code
- ●Purchase memberships online
- ●Fee schedule visibility
Guest Management
- ●Guest directory with visit tracking
- ●Quick-add guests at POS
- ●Duplicate email detection (prevents duplicates)
- ●Guest referral tracking (which member referred them)
Tournament Management
- ●Create and manage tournaments (stroke play, best ball, scramble, match play)
- ●Online registration with entry fees
- ●Sponsorship tiers with custom benefits and images
- ●Public tournament landing page (shareable link)
- ●Live leaderboard
- ●Tee time block assignments
- ●Tournament organizer invitations
- ●Registration management (approve, waitlist, cancel)
Live Scoring / Scorecard
- ●Digital scorecard for rounds
- ●Multi-player scoring (up to full groups)
- ●Multiple tee box support
- ●Score history per player
- ●Configurable course setup (par, yardage, handicap per hole per tee box)
- ●Starting hole selection (shotgun starts)
- ●Lock rounds to prevent edits
School / Youth Program Management
- ●School accounts with admin portals
- ●Student membership slots (bulk purchasing by school)
- ●Student types (e.g., Sr High Boys, Jr High Girls JV)
- ●Per-admin student type assignments
- ●School-specific pricing tiers based on volume
- ●School year configuration with tiered pricing
- ●Student directory and QR code check-in
- ●School invitation system
Billing & Invoicing
- ●Billable accounts (schools, companies, individuals)
- ●Contract management with terms and renewal tracking
- ●Invoice generation and tracking (draft, sent, paid, overdue)
- ●Line-item invoices
- ●Outstanding balance tracking
Accounting / General Ledger
- ●Chart of accounts (assets, liabilities, equity, revenue, expenses)
- ●Automatic journal entries from POS transactions
- ●Manual journal entry support
- ●GL account assignment per product
- ●COGS tracking and reporting
- ●Accounting period management
Reporting
- ●Cash drawer reports
- ●Tax collection reports
- ●COGS reports
- ●Timesheet reports
- ●Transaction history
Financial Transparency (Public Accountability)
- ●Public transparency page for municipally-owned courses
- ●Aggregated, anonymized financial data display
- ●Toggle on/off from settings
- ●Live daily stats
Staff Management
- ●Staff roles with page-level access control
- ●Staff categories with custom permissions
- ●Time clock (clock in / clock out)
- ●Weekly timesheet summaries
- ●Admin PIN security for sensitive POS operations
Cart Fleet Management
- ●Cart inventory (electric and gas)
- ●Cart lineup / rotation scheduling
- ●Cart checkout from POS
- ●Cart availability tracking
Grounds / Maintenance Management
- ●Task templates for recurring maintenance
- ●Daily task scheduling
- ●Task assignment and tracking
- ●Delay / reschedule tasks
- ●Printable work worksheets
Public Website
- ●Configurable public landing page
- ●Hero banner, about section, course info
- ●Membership options display with feature bullets
- ●Fee schedule
- ●Tee time booking
- ●Tournament promotion
- ●School program call-to-action
- ●Transparency section
Product Catalog
- ●Full product management (balls, clubs, apparel, food, beverages, etc.)
- ●Service items (greens fees, cart rentals, memberships)
- ●SKU and barcode support
- ●Product images
- ●Category and subcategory organization
- ●Active / inactive toggle
- ●Membership feature bullet editor
Integrations
- ●Square POS terminal payments
- ●Square OAuth for subscription billing
- ●Email notifications
- ●SMS notifications
- ●QR code scanning (camera-based)
Security & Administration
- ●Role-based access (Admin, Staff, Member)
- ●Admin PIN gate for sensitive operations
- ●Per-staff page access restrictions
- ●System-wide settings configuration
- ●Course timezone support
Prepared for presentation — October 8, 2026